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JOB ALERT: We’re hiring an Office Administrator

Office Administrator
Salary: up to £23,000

Benefits include: 25 days holidays, Nest Workplace Pension, Company Bonus Scheme and BUPA Healthcare

We are looking for an awesome administrator to help support a growing team in all aspects of office life. With a host of large clients, working across international boundaries with an equally international team (c. 25 people), the agency is in growth mode and you will definitely be the much needed lynch pin to hold the team together.

Main responsibilities include:

Office Management
-Keeping the office clean and tidy, liaising with the cleaner and organising the recycling.
-Keeping the kitchen stocked with essentials (tea/coffee/milk etc.)
-Liaising with property management to report any issues with the building
-Keeping up to date with H&S regulations (e.g. making sure our equipment is PAT tested yearly)
-Organising internal office desk moves
-Ordering new computers/software as and when needed

Admin / PA
-Answering the telephone, directing the calls to the relevant person in the office
-Admin support for the CEO and Head of Operations as and when needed
-Greeting external guests and making them feel welcome
-Preparing refreshments for client and internal meetings
-Organising and preparing the office for internal workshops
-On-boarding new starters and preparing contracts of employment
-Assisting the Marketing and Events Manager with admin for Events/helping out at events on the day.

-Requesting VAT invoices for purchases such as Amazon
-Scanning documents
-Printing, filing and cross referencing documents
-Filing electronic documents on Dropbox
-Shredding confidential documents

-Strong knowledge of MS Office programs
-Use of G Suite (Gmail, Docs, Sheets)
-Excellent written and verbal communication skills
-A highly positive and ‘can do’ attitude with a proactive approach to all work
-Minimum 2 years experience as an Administrator or Team Assistant

If you are interested in this position, please email with your CV and Covering letter.


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